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Last updated: 1 April 2023
DEAR RUNNER
The respect and security of your personal information is the highest priority for RunnerReg International Limited, the entity solely responsible for the management of this website. RunnerReg will only contact you in relation to:
Except for any requirements directly related to the event(s) you have signed up for, such as timing services, bib production, and other race-related services, your personal information will not be transferred to any third party for any reason.
RunnerReg does not use Profile Data or any Running Event Data to market Running Events or other services directly to participants. We do not share or sell Running Event Data to other Running Events or advertisers.
1. OUR PRIVACY POLICY
2. COLLECTION OF PERSONAL INFORMATION
We collect the following personal information:
The personal information we collect is collected through the collection methods described in the following section.
3. FORMS AND METHODS OF COLLECTION
Your personal information is collected through the following methods:
We use the collected data for the following purposes:
4. INTERACTIVITY
Your personal information is also collected through the interactivity between you and the website. This personal information is collected through the following methods:
5. COOKIES AND LOG FILES
We collect information through log files and cookies. These allow us to process statistics and information on traffic on the Website, to ease navigation and improve your experience for your comfort.
Under the General Data Protection Regulation (European Regulation 2016/679), the use of cookies and log files that involves personal information saving and analysis requires your consent.
Your consent is considered to be valid for a maximum period of thirteen (13) months. At the end of that period, we will ask again for your consent to save cookies and log files on your hard disk.
The cookie files used by the Website are the following:
The use of such files allows us to achieve the following purposes:
By using the Website, cookies from the following third parties may be saved on your hard disk:
Stripe
Paypal
HSBC PayMe
The website also embeds sharing and social media network buttons that allow you to share your activity on the Website. Cookies and log files from the social media networks may be saved on your computer when you use these features.
These websites have their own privacy policy and terms and condition that may be different than ours. We invite you to look at the privacy policies and terms and conditions from these websites.
You have the right to object to the recording of these cookies and log files by configuring your web browser.
Once you have deactivated cookies and log files, you may continue your use pf the Website. However, any malfunction resulting from this deactivation may not be considered of our making.
6. SHARING OF PERSONAL INFORMATION
We are committed to not selling to third parties or otherwise commercialize the personal information we collect. However, we may share this information with third parties for the following reasons:
7. STORAGE PERIOD OF PERSONAL INFORMATION
All personal information is stored on servers in the USA. The controller will keep in its computer systems, in reasonable security conditions, the entirety of the personal information collected for the following duration: 5 years.
8. HOSTING OF PERSONAL INFORMATION
Our website is hosted by 101 Domain, located at the following address:
4th Floor, International House, 3 Harbourmaster Place, IFSC, Dublin 1, Ireland.
The host may be contacted at the following phone number: +1.760.444.8674.
Personal information we collect and the process is transferred to the following countries: Canada, China, Hong Kong, Ireland, Japan, Singapore, Thailand, United Kingdom, USA.
The transfer of personal information outside of the European Union is justified by the following reasons:
The information collected is hosted in Singapore because that is where the companies headquarters are located.
9. CONTROLLER
The “Controller” is Martin Guido. The Controller may be contacted as follows:
The controller may be contacted via email at [email protected].
The Controller is in charge of determining the purposes for which personal information is processed and the means at the service of such processing.
The Controller is committed to protecting the personal information collected, not transmit it to third parties without informing you, and respecting the purposes for which personal information was collected.
In the event that the integrity, confidentiality, or security of your personal information is compromised, the Controller is committed to notifying you.
10. RIGHT OF OBJECTION AND OF WITHDRAWAL
You have the right to object to the processing of your personal information by the website (“right to object”). You also have the right to request that your personal information does not appear, for example, on a mailing list (“right to withdraw”).
If you wish to exercise the right to object or the right to withdraw, you must follow the procedure described hereinafter:
The user must submit a request to the email address above.
11. RIGHT OF ACCESS, OF RECTIFICATION, AND OF REMOVAL
You have the right to consult, update, modify or request the removal of information about you by following the procedure described hereinafter:
The user must submit a request to the email address above.
If you have a personal account, you may request its removal by following the procedure described hereinafter:
The user must submit a request to the email address above.
12. GENERAL PRINCIPLES RELATING TO THE COLLECTION AND PROCESSING OF PERSONAL DATA UNDER EUROPEAN REGULATION 2016/679
In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of your personal data comply with the following principles:
In order to be lawful and to comply with Article 6 of European Regulation 2016/679, collection and processing will only occur if one of the following applies:
13. DATA PROTECTION OFFICER PURSUANT TO EUROPEAN REGULATION 2016/679
The following person has been appointed as the Data Protection Officer (also referred to as DPO): Martin Guido.
The purpose of the Data Protection Officer is to ensure the successful implementation of the applicable European legislative provisions relating to the collection and processing of personal data.
The Data Protection Officer may be reached as follows:
14. ADDITIONAL RIGHTS PURSUANT TO EUROPEAN REGULATION 2016/679
In accordance with European regulation relating to the processing of personal data, you also have the rights listed below.
In order for the Controller to grant your request, you must provide your first and last name, your email address, and if relevant, your personal account or membership number.
The Controller must answer your request within a period of thirty (30) days.
You have the right to request the portability of your personal data held by the Website to another site by following the procedure described below:
The user must submit a request to the email address above.
In accordance with the provisions of the European Regulation 2016/679, you have the right of not being the subject of decision-based solely on automated processing if the decision produces legal effecting concerning you or significantly affects you.
In the event that the Controller does not answer your request, you wish to challenge his or her decision or you believe one of your rights has been infringed upon, you have the right to submit a complaint to the competent authority.
15. SECURITY
Personal information we collect is stored in a secured environment. People working for us are obligated to respect the confidentiality of their personal information.
To ensure the security of your personal information, we use the following methods:
We are committed to maintaining a high degree of confidentiality by integrating the latest technological innovations that allow us to ensure the confidentiality of your transactions. Nevertheless, no mechanism can ensure complete security, and transmitting personal information on the Internet always entails a part of the risk.
16. PERSONAL DATA OF MINORS UNDER EUROPEAN REGULATION 2016/679
In accordance with the provisions of Article 8 of Regulation 2016/679, only minors over 15 years of age may consent to the processing of their personal data.
If you are a minor under the age of 15, the consent of a legal representative is required in order for your personal data to be collected and processed.
We reserve the right to verify by any means that you are over 15 years of age or that you have obtained the consent of a legal representative before using our Website.
17. CHANGES TO OUR PRIVACY POLICY
Our Privacy Policy may be viewed at all times at the following address: https://runnerreg.com/privacy/
We reserve the right to modify our Privacy Policy in order to guarantee its compliance with the applicable law.
You are therefore invited to regularly consult our Privacy Policy to be informed of the latest changes.
However, in the event of a substantial change to our Privacy Policy, we will notify you as follows:
Email to the user’s email address held on account
18. ACCEPTANCE OF OUR PRIVACY POLICY
By using our Website, you certify that you have read and understood this Privacy Policy and accept its conditions, more specific conditions relating to the collection and processing of personal information, and the use of cookies.
19. APPLICABLE LAW
We are committed to respecting the legislative provisions as specified in:
Personal Information Protection and Electronic Documents Act, SC 2000, c 5; and/or
Act Respecting the Protection of Personal Information in the Private Sector, CQLR cP-39.1; and
General Data Protection Regulation, Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
If you have any questions or comments please feel free to contact us.
Happy Running!